![]() Airtable has a perfect balance between advanced capability, intuitive interface and cost-effectiveness. With the second option, the creator is in complete control but they might waste time. The first option often has limited customization possibilities. How? When somebody sets out to organize data, they can choose someone else’s system to do it or build their own. Professionals and Bravo power-users often use airtable to build apps. You can test out each URL by clicking them and seeing the unique date filled in the form.Airtable is a relational database tool and online collaborative tool with a spreadsheet interface. The results in the full pre-filled URL for each unique record in your table: Lastly, we'll ensure to encode the value in the field (the title in the Role / Title field) by adding ENCODE_URL_COMPONENT().The encode URL function will translate the text name of your field ( Role / Title) into an encoded URL. Add the ENCODE_URL_COMPONENT function.We are looking to prefill a form input so we'll add the text 'prefill_' followed by another separator &.To do this we will first insert an ampersand (&) as a separator. Next, we'll want to add to this URL by chaining on a new function. Here's the result of the first part of the formula: At the end of the URL insert a question mark, like so: "" Clicking on the "Share form" button will show you the newly created form's URL.Ĭopy the form URL, and paste into a new formula field (we called ours Encoded form URL). We'll start writing the formula by including some of the basic information needed. ![]() Here's what that should look like when we're done. To do so, we'll need to write a formula using the ENCODE_URL_COMPONENT function. Now you're ready to send the form - already pre-filled with their basic information - to your prospective hires. Note that this only changes how the field name appears on the form - the actual field names, as shown in the grid view, remain the same as before. We'll change Role / Title to Position you're applying for, and Prospect Name to Your Name. You may want to adjust the field names to be more targeted to job applicants filling out the form. The same fields created in the grid view are now available as form fields. Once the fields are created, add a form view to the table. On the form, the applicant will have a space to write out why they're the best fit for the role. We'll track the Role / Title of the position you want to hire for, as well as the names of prospective hires. ![]() Starting with the grid, you'll want to create a few key fields to track information. ![]() Sending a prefilled form their way can save them some time filling out the form and create a positive first experience for your company. You can use an Airtable form to collect information from job applicants, but you have a few prospects in mind that you'd love to hire. Let's say that you're on a recruiting team for a growing business, and need to hire for a few key roles. This is a tutorial on how to setup a base to automatically generate unique pre-filled form URLs using ENCODE_URL_COMPONENT. %20 instead of a space), you have to encode any normal components in order for them to be used in a web address.Ī common Airtable scenario where this is helpful is pre-filling form URLs. Because URLs can only read special characters (e.g. The ENCODE_URL_COMPONENT formula function translates strings of text and characters into language that can be read in your browser's address field. ![]()
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